Follow the Interview with a Thank-You Note
By Therese Droste, Monster Contributing Writer
The thank-you note is a necessary tool for any job-hunting strategy. But should you send it
email or snail mail, handwritten or typed? In today's fast-paced world, the question baffles
even the most sophisticated job hunters. These guidelines can help you through the maze.
Email Thank-You Notes
How did the company initially contact you? If you have always corresponded with people
there via email for setting up the interview, answering certain questions and so on, then by all
means send an email thank-you note as soon as you return from an interview. However, make
sure to follow it up with a typed note to show that you are not Mr. or Ms. Casual. Email
thank-you notes have one clear advantage over their snail mail counterpart: They can put your
name in front of the interviewer on the same day -- sometimes within hours -- of your
interview.
Snail Mail
If the company you interviewed with is formal and traditional, use snail mail to send your
thank-you note.
Should it be handwritten or typed? Typed is the standard reply. Not only will you show that
you are business-like, you'll also prove that you know how to put together the salutation,
format a letter and sign off. And for some positions, such as administrative assistant, hiring
managers would want to know that you can do this, since writing letters for your boss could
be a big part of your job.
Handwritten notes are appropriate if you'd like to extend your thanks to others in the office
who you felt helped you out. For example, if a receptionist, assistant, office manager or
another person involved with the interviewing process was especially helpful -- say they took
you to lunch or guided you from office to office during the interviewing process -- then a
handwritten note is a nice gesture to show your appreciation.
What to Say
What you say and how you say it are even more important than the manner in which you send
it. A standard thank-you note should accomplish several things:
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Thank the person for the opportunity to interview with the company.
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Recap some of the conversational highlights.
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Clarify any information you needed to check on for the interviewer.
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And most importantly, plug your skills. Use the last paragraph as a chance to state,
"The job is a good fit for me because of XYZ and my past experience in XYZ."
Interviewers have short memories. A thank- you note is your final chance to make yourself
stand apart from all of the others who want the same position.
